Finance

The finance section is where money flows in and out of your tour operation are tracked. It is structured around two sides:

• Customer-side: documents you send (quotes, invoices, credit notes) and payments you receive.
• Supplier-side: documents you receive (supplier invoices, purchase orders) and payments you make.

Linking the two are bookings. Each financial record can be linked to a booking so margin, profit & loss, and cash flow can be calculated per trip and rolled up across the business.

How it fits together

Most finance workflows follow this loop:

1. Build an itinerary, which captures supplier costs (per block) and a customer price.
2. Send a customer document (quote or invoice) to the customer.
3. Record customer payments as money comes in.
4. Record supplier documents as supplier invoices arrive.
5. Record supplier payments as you pay suppliers.
6. Use financial reports (aging, cash flow, P&L) to monitor health.

Multi-currency

Each finance record has its own currency. Your organisation's accounting currency is used for consolidated reporting. Currency contracts let you lock exchange rates for known future transactions.

Sections

• Customer Documents: Invoices, quotes, and credit notes for customers.
• Customer Payments: Tracking payments received from customers.
• Suppliers: Managing your supplier directory.
• Supplier Documents: Supplier invoices and purchase orders.
• Supplier Payments: Tracking payments made to suppliers.
• Bank Accounts: Configuring your bank accounts.
• Currency Contracts: Managing foreign exchange contracts.
• Financial Reports: Aging reports, P&L analysis, and cash flow.